How to Close a School or Branch
The steps that must be followed to properly cease operation of a school or
Notify the Office of Higher Education in a letter of intent
at least sixty (60) days prior to school or branch closure. Upon receipt of your
letter, we will acknowledge your intentions in writing and outline the necessary
procedures to follow.
that all course work will be or has been completed by current students. If
any students have not completed their training, please provide the Office of
Higher Education with their contact information and expected completion
dates to facilitate transfers to other institutions where students may
complete their program of study.
there are no refunds due to any students.
the Office of Higher Education as to whether records will be maintained by
you as prescribed in Section 10a-22k-5(f) of the Regulations of State
Agencies or shall be filed with the Executive Director of the Office of
Higher Education. The following student records must be preserved and
maintained in perpetuity: (a) admission and cumulative records of students
including the results of achievement tests, if any, as well as academic
grades and attendance showing the names and permanent address of each
student; (b) the date the student began instruction at the school; (c) a
copy of the individual enrollment agreement for each student; (d)
information about each program in which the student is or was enrolled,
including name of program, length of program in clock or credit hours,
tuition paid in each calendar quarter; and (e) date of last instruction or
of course completion.
if applicable, that final payment has been made to the Private Occupational
School Student Protection Account, and that all reports have been filed.
Complete and return the Affidavit of Requirements for
School Closure (POSA AP
Complete and return the Designation of Agent of Service and Maintenance of
AP Pages 45 and 46).
the original Certificate of Authorization for the school and/or branch.
Once these steps have been
completed, if applicable, the Irrevocable Letter of Credit will be returned
to the bank of origination for cancellation.